Part Time Positions

Position Description: Special Events Coordinator

Full-time/Part-time: Part-time

Regular/Temporary: Temporary

Organizational Overview

Founded in 2008, Veggielution's mission is to connect people from diverse backgrounds through food and farming to build community in East San Jose. Through a partnership with the City of San Jose, Veggielution operates on six acres at Emma Prusch Farm Park offering Community Engagement, Youth Education, and Leadership Development programs.

Position Summary

Veggielution is hiring for the Special Events Coordinator position. The Special Events Coordinator is an exciting, multidimensional role, best suited to a dynamic individual with a strong interest in food, community, hospitality, and entrepreneurship. This role is responsible for the coordination of periodic onsite and offsite events throughout San José. This role includes the responsibility of managing logistics for Veggielution’s launch of eight new food carts at the 2018 Winter Wonderland event. The primary purpose of the Special Events Coordinator is to ensure that Veggielution is safe, compliant, and effective throughout the duration of all events. This role requires someone with previous project management and hospitality experience, with an eye to passionate delivery of food service direct to the general public. As it is a new position to Veggielution, ideal candidates will be self-motivated, flexible, adept at managing change, and driven by our mission to connect people from diverse backgrounds through food and farming to build community in East San Jose.


Responsibilities include:

The Special Events Coordinator will provide support to the Veggielution Special Events Team. Although the exact scope of responsibilities is not yet defined, we are posting this initial summary of responsibilities now, as we are excited to find someone who will enjoy helping to shape the role as we learn what works and what doesn’t.

This role requires a Thursday-Sunday work week.

Initial list of likely Special Events Coordinator responsibilities:

End to end management of special event set up, management, and clean up, including:

  • Confirming event set up, vehicle parking, and operations each week

  • Ensuring a high level of service, responsiveness, and professionalism at event, when dealing with food vendors, Veggielution staff, City employees, police officers, volunteers, and the general public.

  • Managing maintenance of Veggielution food carts and food truck between event nights, including checking equipment, fuel usage, cleaning, and signage.

  • Leading set up, tear down, and follow up for all onsite and offsite events, including Veggielution’s monthly First Saturday program.

  • Evaluating and making recommendations on current and future events

  • Being available for bi-weekly meetings with Veggielution’s Special Events and First Saturday teams.

Experience and Qualifications

  • Passion for Veggielution’s mission, matched with a strong work ethic

  • Ability to work independently with little supervision and effectively deal with stressful situations

  • 1+ year prior experience in events, facilities, and/or hospitality or related field preferred

  • High tolerance for ambiguity, changing work priorities and deadlines, and a willingness to take on responsibilities and prioritize work on multiple tasks

  • Skill at communicating respectfully and empathetically with individuals and families.

  • Experience working with volunteers

  • Team-player attitude and strong customer-service orientation.

  • Demonstrated ability to be detail-oriented, organized, and resourceful

  • Ability to proactively manage multiple critical deadlines and quickly and confidently adapt

  • Ability to treat sensitive issues with respect and empathy and maintain strict confidentiality where required

  • Spanish language proficiency preferred but not required.

Physical and Travel Requirements

  • Current, valid driver’s license and ability to operate light pick-up truck and food truck

  • Frequent telephone use

  • Routine lifting of project materials and program equipment

  • The physical demands described here are representative of what an employee encounters while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with differing abilities to perform the essential functions.

Compensation

  • $25/hour

Duration (This is a temporary, part-time (20-25 hours/week) position from November 1, 2018 - August 1, 2019.)

  • November - January (Food Cart Pilot)

  • January - August (1st Saturday, Food Cart, and Fundraising Events)

Hiring Process

We encourage you to forward this position to others who may be interested. Please apply by submitting a cover letter and resume to Catherine Aisbitt via e-mail at: catherinea@veggielution.org

PDF of Job Description

Veggielution is committed to being a multicultural organization that embraces shared leadership and is passionate about achieving social justice. We are seeking candidates who are excited about engaging fully in this work with us.


Internships

Internship Positions: Farm Internships (7 areas of focus)

DURATION: Fall/Winter August 2018 - February 2019 (flexible scheduling)

Farm Interns report directly to the Farm Manager and work closely with staff and other volunteers to complete a wide variety of farm tasks including, but not limited to; bed preparation, seeding and transplanting, weeding, pruning, harvesting, greenhouse propagation, chicken care, composting, and irrigation systems maintenance. You will work in a collaborative, team environment as part of the farm crew, working alongside staff and volunteers to strengthen daily farm operations. You will select an area of focus within the farm operation (chicken coop, orchard, compost, greenhouse, and packing shed) and will be responsible for a project within that area. (click "INFO ON FOCUS AREAS" link below)

Duties and Responsibilities

  • Select an area of focus within the farm and work closely with farm crew staff and other interns to strengthen operations within that area.

  • Create and maintain a schedule based on your availability for management of your area of focus.

  • Work quickly and efficiently on a variety of farm tasks including bed preparation, composting, seeding, transplanting, weeding, fertilizing, pruning, trellising, harvesting, etc.

  • Welcome new volunteers to the farm and serve as a leader, role model, and teacher.

The ideal candidate for this position has:

  • Strong verbal communication skills

  • Comfort working with people from diverse backgrounds (age, race/ethnicity, class, gender, sexuality, and ability)

  • Enthusiasm and passion for Veggielution’s mission

  • Some experience and interest in gardening, farming, landscaping, etc.

  • Reliability and a strong sense of self-motivation

  • Bilingual ability is a plus (Spanish, Vietnamese)

Schedule:

  • 8 - 20 hours per week (may not exceed 20 hours a week)

  • Attend at least 3 work days per week (Tuesday - Friday 8:30am-12:30pm or 1:00pm - 5:00pm, Saturday 8:30am - 1:30pm)

  • Additional afternoon hours to complete project-based work in your focus area can be arranged with the Farm Manager (optional)

  • Rotating Sunday and Monday farm chores. The farm is closed on Sunday’s and Monday’s, but interns and staff will share weekend responsibilities.

Benefits & Support provided:

Veggielution t-shirt
Networking
Fruits and vegetables
Letter of recommendation

College Credits (if needed)

This is an unpaid internship 

To Apply

We encourage you to forward this announcement to others who may be interested. 

Please apply by submitting a cover letter and resume via e-mail at: rosac@veggielution.org


Internship: Fruit Tree Program

DURATION: Fall 2018 August/September - December

(2 positions available)

Purpose

The intern position will be focused on fruit tree care in two areas of work: orchard care and Neighborhood Harvest program coordination. Our Veggielution orchard is an educational platform integrated with regular fruit tree care practices. We are looking for a team of interns to blend the onsite fruit tree maintenance with our Neighborhood Harvest program that focuses on fruit tree gleaning in the neighborhoods.

Results

The position will cultivate onsite fruit trees and coordinate harvest events for the Neighborhood Harvest program as a way to provide fresh produce for our partner orgs and programs and build educational opportunities for the community.

Responsibilities and suggested activities

  • Learn and apply fruit tree care practices on Veggielution fruit trees: irrigation, mulching, pruning, etc.

  • Run the volunteer fruit harvesting events every Saturday and occasionally weekdays

  • Communicate with volunteers, set up and tear down of the event

  • Schedule harvests, visit tree, send reminders, and follow-up with fruit donors

  • Organize fruit deliveries with partner organizations

  • Admin: data tracking, scan donor agreements, prep documents, salesforce data management

  • Put together monthly reports and contribute numbers to Veggielution’s dashboard

  • Equipment maintenance: clean equipment and buy new or repair when necessary

  • Organize workshops for community members

  • Translate between English and Spanish, when needed.

  • Attend meetings with community organizers alongside staff to strengthen partnerships.

  • Proactively solve any misunderstandings, disagreements and/or challenges that the team faces to move the work forward.

Measures

The success of this position is measured by the sustainability of the Neighborhood Harvest program in the continual coordination of volunteer harvest events.

Qualifications               

Bilingual/biliterate Spanish-English preferred.
A passion for community engagement and healthy food access.
Be comfortable with working outdoors.
Knowledge of fruit tree care is a plus.
Ability to work and interact well with volunteers and individuals from a variety of socioeconomic backgrounds in a culturally diverse environment. 
Must be highly organized and have strong attention to detail.
Excited about networking with local community members.
Ability to take initiative and proactively solve problems on your own, and as part of a team.
Commitment to the communities in which we live and work.
Proficiency with Google Drive     
Valid driver’s license
Ability to lift 40lbs

Time Frame

The duration of the internship will be from August/September to December 2018. Each week, the intern will work about 10-12 hours or 2-3 days. Must be available on Saturdays, but the weekday schedule is flexible.

Site

The intern will be stationed at Veggielution and will have desk space to work on program management. In addition, the intern will travel throughout San Jose neighborhoods about 1-3 miles from Veggielution.

The intern can plan off-site work as necessary with the supervisor.

Supervision

The intern will be supervised by the Volunteer Program Manager and the Operations Manager. 

Benefits & Support provided

Reimbursements for driving miles
Insurance for utilizing farm truck
Fruits and vegetables
Letter of recommendation
 

This is an unpaid internship

To Apply

We encourage you to forward this announcement to others who may be interested. 

Please apply by submitting a cover letter and resume to Rosa Contreras via e-mail at: rosac@veggielution.org.